Job Description

Lakeshore Talent is in search of an experienced Executive Assistant to provide high-level administrative support to the Board of Directors, Committees, President/CEO, Chief Financial Officer (CFO), and Chief Administrative Officer (CAO) in a fast-paced environment. This role requires exceptional organization, discretion, and professionalism while handling confidential information and facilitating communication between executives, staff, and external stakeholders.

Position Summary

The Executive Assistant will be responsible for calendar management, correspondence, meeting coordination, and travel arrangements for executive leadership. This individual must exercise sound judgment, tact, and diplomacy, ensuring smooth operations and maintaining strong relationships within the organization. Additionally, the Executive Assistant will play a key role in supporting Board of Directors meetings, committee functions, and company-wide events.

*This is a Contract position that has a possibility to move permanent after the first 2 months*

Pay : $29/hr-$36/hr

Location: Denver, CO

Schedule: Monday - Friday 8-5 - fully onsite

Essential Job Functions

Executive Support:

• Provide confidential administrative support to the President/CEO, CFO, and CAO.
• Manage executive calendars, schedule appointments, and ensure follow-ups on key action items.
• Act as a liaison between executives, staff, and Board members, ensuring smooth communication.
• Draft, proofread, and distribute correspondence, agreements, and presentations.
• Coordinate executive travel arrangements, ensuring cost-effective and efficient planning.
• Process expense reports, corporate credit card reconciliations, and reimbursement requests.
• Prepare and maintain organizational documents, meeting agendas, and reports.

Board and Committee Support:

• Prepare, distribute, and maintain Board and Committee meeting materials.
• Schedule meetings, record minutes, and track action items for follow-up.
• Ensure compliance by managing and collecting required documents, such as Conflict of Interest and Corporate Compliance agreements.
• Coordinate travel and logistics for Board members as needed.

Event Coordination:

• Organize key company events, leadership retreats, training sessions, and staff celebrations.
• Plan and execute Board of Directors strategic retreats and executive off-site meetings.
• Manage registration, attendance, and sponsorship items for industry conferences and events.

Administrative Efficiency & Growth:

• Seek opportunities to enhance process efficiency and executive office operations.
• Maintain an up-to-date Executive Assistant job manual.

Qualifications & Requirements

• 5+ years of executive administrative experience, preferably supporting C-suite executives.
• Experience within healthcare and non profit organizations
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong organizational skills, attention to detail, and ability to multitask in a fast-paced environment.
• Excellent written and verbal communication skills, including minute-taking experience.
• Ability to exercise discretion and maintain confidentiality.
• Strong independent judgment and initiative in handling responsibilities.
• Experience coordinating corporate events, board meetings, and travel arrangements is highly preferred.

If you are an organized, proactive, and detail-oriented professional looking for an exciting opportunity to support high-level executives in a mission-driven organization, we encourage you to apply!

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