Executive Assistant Job at White Felt Events, Mansfield, TX

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  • White Felt Events
  • Mansfield, TX

Job Description

Description

We’re looking for a detail-driven, emotionally intelligent, and laser-focused Executive Assistant (EA) to support a high-performing CEO with big vision, high standards, and a full plate .

This isn’t your typical assistant role. The right person will become the gatekeeper, time protector, and operational sidekick to a leader who needs help managing intensity, staying grounded, and finding better work-life balance.

Key Responsibilities

  • Calendar Management : Own the CEO’s schedule with precision—protect time, build buffers, and prioritize what truly matters.
  • Inbox & Communication : Filter, delegate, and respond on the CEO’s behalf—clear, professional, and efficient.
  • Project Coordination : Track deadlines, keep deliverables moving forward, and follow up with stakeholders via tools like Monday.com.
  • Document Prep : Draft and organize contracts, HR forms, and operations-related paperwork.
  • CRM Support : Maintain and organize client data in HubSpot; pull quick metrics and reporting.
  • Workflow Optimization : Spot inefficiencies, suggest improvements, and help build smarter systems.

What We're Looking For

  • Experience : 3+ years in a high-level admin or EA role with a fast-paced, high-stakes executive
  • Tech-Savvy : Comfortable with tools like Google Workspace, Microsoft Office, Monday.com, Slack, and HubSpot
  • Emotionally Intelligent : Able to anticipate needs, read between the lines, and handle feedback with maturity
  • Assertive & Reliable : Confident in setting boundaries, pushing back professionally, and holding your ground when needed
  • Organized & Strategic : Thinks ahead, stays calm under pressure, and thrives in high-expectation environments

This Role Is NOT for You If:

  • You struggle with feedback or take things personally
  • You need a lot of hand-holding or direction
  • You aren’t comfortable juggling priorities or making independent decisions

But It’s PERFECT If You:

  • Love being the behind-the-scenes power player
  • Are energized by efficiency and solving problems before they start
  • Take pride in anticipating needs, staying calm under fire, and making your leader look amazing

Ideal Personality Profile

To ensure alignment, candidates will be required to complete a few personality assessments to help us understand your strengths, communication style, and how you respond under pressure.

Personality & Cognitive Tests (Links Below)

  1. 16Personalities (Free MBTI-style test)
  2. DISC Personality Profile (Free Version)

How to Apply

  1. Complete this short application form
  2. Upload your resume via application
  3. Take the personality tests above and upload your results/screenshots
  4. Include a short Loom video (1–2 mins) via application sharing :
  • Why this role resonates with you
  • How you’ve helped a high-achieving leader in the past
  • Your superpower when it comes to bringing order and clarity

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